STATUS OF PROPOSED EXTRAORDINARY GENERAL MEETING ON THE OUTSTANDING ACCOUNTS
Dear Members, At the Annual General Meeting of the Association held on 8 August 2026, the members discussed the outstanding accounts for the preceding financial years, which were not presented at that AGM. During the discussion, the then-incumbent President agreed with the members present that an Extraordinary General Meeting (“EGM”) would be called by the incoming Committee to present and discuss the outstanding accounts. Based on the period discussed and recorded at the AGM, the EGM was anticipated to be held on or around 12 September 2026. Members are hereby informed that the proposed EGM has not yet been formally convened and no official notice of EGM has been issued. Following the election on 8 August 2026, the necessary application was submitted through the eROSES system on 14 August 2026 to update the Secretary and the particulars of the elected Committee. That administrative process remains pending with the Registrar of Societies Malaysia (“ROS”). Until the elected Committee is officially recorded by ROS, it is not presently in a position to exercise the necessary administrative authority to issue a formal notice and convene the proposed EGM on behalf of the Association. In addition, the Association’s complete accounting records and supporting documents have not yet been handed over to the elected Committee. The outstanding accounts cannot be properly completed, audited and responsibly presented to members without the relevant bank statements, ledgers, payment vouchers, receipts, invoices and other supporting records. Accordingly, 12 September 2026 should not be treated as a confirmed EGM date, and members should not attend the Association’s premises on that date unless a separate formal notice is subsequently issued. The proposed EGM has not been abandoned. It is presently deferred pending: 1. the completion of the ROS administrative process concerning the elected Committee; 2. clarification of the persons authorised to issue the EGM notice and convene the meeting; 3. the proper handover of the Association’s financial records and supporting documents; and 4. the preparation and audit of the outstanding accounts for presentation to members. The elected Committee has written to ROS seeking urgent confirmation, administrative directions and assistance in resolving the present impasse. It remains committed to presenting the outstanding accounts to members through a properly convened EGM as soon as it is lawfully and practically able to do so. Once the necessary authority and records are available, members will be given a formal notice stating the confirmed date, time, venue and agenda of the EGM in accordance with the Association’s registered constitution. This notice is issued to keep members properly informed and to avoid uncertainty concerning the anticipated EGM date. It does not prejudge any matter presently under consideration by ROS, nor does it amount to acceptance or approval of any incomplete or unaudited accounts. We thank all members for their patience, understanding and continued concern for the proper administration and financial accountability of the Association.
Yours faithfully, MR ROMULO SULIT President elected at the Annual General Meeting held on 8 August 2026 For and on behalf of the Committee elected at the Annual General Meeting held on 8 August 2026 The Association of Ex-Students of La Salle and Sacred Heart